Thinking about a formal policy on when recording of Teams meetings is allowed.  Does anyone have guidance or a sample they would share?

Daniel or Donna, would either of you be willing to share any samples? For us, our approach was to prohibit recordings without approval from legal and a sixty day retention policy but we are getting pushed hard to be more free-flowing. My GC wants to know what other companies are doing in the space and I also want to come back with better policy language. Thank you!

Since we are in healthcare, no recording is allowed when discussing or displaying protected health information except in rare instances. Also, no proprietary or confidential information can be recorded in a meeting. We have setup a ServiceNow process for requestors to ask for a meeting recording.

We are also looking at formalising our position on this and I would be keen to learn more about how others have done it.

At my previous company, the policy was that a Director level or above had to sign off on the recording, there had to be a specific reason why it needed to be recorded, and there were carve-outs for types of meetings that could not be recorded (e.g., meetings between the legal team and lines of business, strategy meetings, etc.), the recording could only be used for internal business purposes (could not be shared externally) and we had a mandatory slide that has to be displayed at the start of any Teams meeting that was to be recorded. The slide contained information indicating that attendees could "opt out" by leaving the meeting, the Director that authorized the recording, and what was going to be done with the recording.

Hi, I'm happy to connect on this. We have had a formal process and are just now updating our policy.